This requires a plan that can be measured through physical observations and validation of acceptable findings, and assignment of responsibilities to achieve the desired outcomes of your safety and health program. Traditionally, inspections have been a paper chase with the first task being to define what will be observed and documenting it on hard copy forms. Then comes the job of manually recording observations with notes and photos, developing lengthy reports and distributing corrective actions. All of it is a time-consuming responsibility of safety professionals and others assigned to the inspection work. This takes valuable time away from leading-edge opportunities to address program improvements or tackle new challenges. We have found that mobile technology using safety compliance software, such as smartphones and tablets, quickly can be populated with existing inspection content, enhanced with expanded recording capabilities and put on to the work floor to rapidly capture conditions, auto-document photos attached to observations, assign corrective actions appropriately via e-mail and generate the final report by simply by pressing the print button. I recommend starting with the high-value, high-frequency inspections that really could benefit from a trend analysis that safety compliance software can provide through data capture. An example construction could be a chemical process where daily checks of pressures, temperatures and operating conditions routinely are gathered, yet often are not compiled into meaningful outputs that can be used to pinpoint performance issues because of time limitations. Often, the best people to perform these inspections are very talented when it comes to the equipment they inspect and operate, but they are not necessarily as motivated as report writers to capture their findings in meaningful documentation. Using safety compliance software installed on mobile technology, they capture the data as they observe it, use drop-down menus to note the routine findings, type in important notes as needed and link key photographs.
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